CIY Program Weather Update

MOVE Registration Policy

Registration for MOVE 2012 opens November 1, 2011.

New for 2012

• All deadlines stated are now based on arrival or online processing dates, NOT postmark dates.
• Mail Check Option – Beginning in 2012 you will have the option to register your group online and select “Mail Check” for your payment option. MOVE will hold the space you registered for 7 calendar days giving you time to mail the check. After 7 days if the deposit payment is not received the space will be released. Using this option solidifies your place in line as of the time you process the online registration as long as the check is received within 7 days.
• Credit Card Payment – In 2012 MOVE will begin accepting credit card payments for registration through the online registration system.

Deposits

• A deposit of $50 per person must be paid to register space at a MOVE event. Space will be held for a maximum of 7 days using the “Mail Check” option discussed above, but will be released if no deposit is received in that time. 
• Additional registrants cannot be added to a group’s registration over the phone, by fax or by email.
• The $50 deposit is part of the total price of the event.
• Deposits are refundable until 30 days prior to the beginning of the event. Refunds will be applied to the pending group balance for space cancelled 30 or more days prior to the start of the event.
• Less than 30 days prior to the start of the event, deposits are non-refundable, cannot be applied to the group balance or transferred to another group. The group is welcome to fill that vacated spot with someone else from their church.

Pricing

• See MOVE website for specific event pricing.
• The Early Registration price for each event applies to all persons registered at least 30 days prior to the start of that event.
• Everyone registered less than 30 days prior to the start of the event will pay the Regular Registration price for that event, which is $35 more than the Early Registration price.
• Anyone registered less than 14 days prior to the start of the event will pay the Regular Registration price plus the Late Fee of $25/person (see Late Fees section below) – a total of $60 more than the Early Registration price.
• Pricing is handled on a per registrant basis, additions to a group will pay the current price based on when the addition to the group is made.
• Event pricing includes 5 nights lodging, 12 meals and programming for the week unless otherwise stated on the information webpage for that event. (Note: For 2012, the CA3 event includes 4 nights lodging, see event page for details. Florida event pricing does not include housing, registrants are responsible for reserving housing on their own.)

Additions

• Groups are welcome to add additional people for a MOVE event as long as space is available.
• Additions can only be made by submitting a deposit (or full payment) for each additional person the group intends to bring (Mail Check option and terms still apply). This can be done online or through the mail.
• When registering additional people only list the number of additions you are making, not the new group totals.
• Additions cannot be made over the phone, by fax, or by email.

Full Payment

• Full payment for all attendees registered with each group is due 14 days prior to the event they will attend (referred to as the 14-day deadline).
• Groups are responsible for the full cost of all space not cancelled by 14 days prior to the start of the event they will attend – whether the full amount has been paid yet or not, balances due with Late Fees will be invoiced to the church.
• No refunds will be given for space cancelled less than 14 days prior to the start of the event.
• Late Fees apply for balances not paid in full by the 14-day deadline.
• CIY reserves the right to refuse admittance to the MOVE event if the balance is not paid in full (including any applicable Late Fees) by the time the group arrives at the event.

Late Fees

• A Late Fee of $25/person will be added to the balance of the group for each registrant (individual) not paid in full at least 14 days prior to the start of the event. - If only deposits have been paid when the 14 day deadline passes, the Late Fee will be assessed to everyone in the group.
• For groups that have paid more than their deposits, but have a balance remaining, one Late Fee ($25) will be added for every $250 that is still owed.
• The total Late Fees cannot exceed $25 x the number of people registered with the group.

Cancellations

• Groups that must cancel part or all of their registration 30 or more days prior to the start of the MOVE event will receive a full refund. Funds paid will be applied to the pending group balance in the case of a group reducing their total number for the event. A refund will be sent to the church in the case of a group that must cancel entirely and does so at least 30 days prior to the start of the event.
• Groups that must cancel part or all of their registration less than 30 days, but at least 14 days prior the start of the MOVE event will forfeit the $50/person deposit – this means the deposit(s) will not be refunded, applied to the group balance or transferred to another group or event. Any amount in addition to the deposit that has been paid will be refunded or applied to the balance of the group.
• Groups that must cancel part or all of their registration less than 14 days prior to the start of the MOVE event will receive no refunds for space cancelled – funds cannot be applied to the remaining group balance or transferred to another group or event. Balances due will remain payable including applicable Late Fees.

Full Events

• When a MOVE event reaches capacity, a waiting list will be made available via the online registration system.
• If space opens at the event, groups having held space on the waiting list first will have the first opportunity to fill open spots at the event. 
• Persons wishing to register for a full MOVE event should complete the online registration process and will be put on the waiting list. No payment will be collected at that time.
• When space becomes available groups or additions on the waiting list will be contacted and given the opportunity to submit payment (deposit if more than 14 days prior to the start of the event, full payment if less).
• Pricing for persons being added to an event from the waiting list will be based on when they were added to the waiting list relative to the start date of the event according to the terms herein.
• Persons or groups being added to an event from the waiting list will have a minimum of 48 hours to process online or post-mark full payment for the additional space without Late Fees unless the additions were originally placed on the waiting list less than 14 days prior to the start of the event. This is the only situation where the post-mark date will be used as a determining factor of timing.
• MOVE requests that groups holding space on a waiting list that is no longer needed contact MOVE so that those spaces can be released.

Get On A Waiting List

Changes

• In order to efficiently prepare housing for each group, the total males and total females registered with each group shall be considered final as of 14 days prior to the event.
• It is the responsibility of the group leader to notify MOVE of any changes to the number of males or females at least 14 days prior to the event.
• Any changes to the total males or total females less than 14 days prior to the event will result in a $50 fee being added to the group’s total balance – this is a per occurrence fee, not per person.
• This fee will not be charged if the group is adding to its total registration count for the event, only if the number of males or females increases while the total number remains the same or decreases.

• Other Terms & Conditions

• Any refunds due will be processed after the event, sent from the offices of Christ In Youth. Refunds will not be paid at the event.
• MOVE reserves the right to review the handling of each group’s registration following the event. If it is found that the group was charged too much or too little the account will be updated and an adjusted invoice/refund statement will be sent. Review of registration handling will be completed as quickly after the event concludes as possible, but may take up to 30 days for the church to receive updated billing.
• MOVE is no longer able to offer free registrations to churches that have been in existence for less than 5 years and/or have never attended MOVE.
• MOVE is no longer offering the $50/person off promotion that new churches and additional attendees received in 2011